Aachener Kolloquium Fahrzeug- und Motorentechnik GbR
P.O. Box 10 02 11
52002 Aachen
Germany
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www.aachen-colloquium.com

Eurogress, Monheimsallee 48, 52062 Aachen, Germany
www.eurogress-aachen.de/en

October 9th - 11th, 2023

Prices:
Exhibition space: 429,- €/sqm plus VAT
Complete booth: 539,- €/sqm plus VAT
Minimum purchase: 10sqm

Registered companies, which have received a written confirmation, can withdraw from the contract free of charge until May 31st in the event year. After this date, the exhibitor owes 35% of the total rent, independent from a proof of loss from the organizer. After July 1st in the event year, the exhibitor owes the total amount of the rent, independent from a proof of loss from the organizer.

The number of booth supervisors depends on the size of the booked exhibition area:
< 50sqm = 2 booth supervisors > 50sqm = 3 booth supervisors
In case of an extraordinary stand area of < 10qsm = 1 booth supervisor.
Booth supervisors must be registered by name using the regular registration form. You will find this form on our website from the beginning of May. The registration of all booth supervisors included in the exhibition booking needs to be submitted until August 15th in the event year. After this date, booth supervisor registrations can only be accepted if the limit of maximum participants for the event is not reached yet. Moreover, booth supervisor registrations received after August 15th are charged with a fee of 50 € (plus VAT) due to exceeding the deadline. Additional booth supervisors have to be registered separately by using the regular registration form. The proceedings for the supervisor(s) will be provided at the venue.

Included services

• Entrance to the exhibition and the presentations
• Entrance to the opening welcome
• Entrance to the banquet
• Proceedings
• Snacks and beverages during the breaks
• Lunches
• Publication of a company profile in the exhibitor guide of max. 1 page (German/English) in formatted templates.
• Publication of a short company description.
• Publication of a company press release.

Application until March, 31st of the event year
Notification of acceptance of the exhibitors from April, 1st in the event year
Return of the short company description a until June, 13th of the event year
Return of the company profile until August, 1st of the event year
Return of the registration of supervisors until August, 15th of the event year
After this date, booth supervisor registrations can only be accepted if the limit of maximum participants for the event is not reached yet. Moreover, booth supervisor registrations received after August 15th are charged with a fee of 50 EUR (plus VAT) due to exceeding the deadline.

Please note that there is no deadline for the exhibition registrations due to the high demand. The allocation of booth spaces is based on the input order of the applications. A registration is no longer possible once the exhibition is fully booked.

We recommend an early registration.

To be informed about the earliest possible application startup, you can be included on our call-for-exhibitors mailing list. Please address the organizing team (This email address is being protected from spambots. You need JavaScript enabled to view it.).

Construction:
Friday: 10:00 a.m. – 7:00 p.m.
Saturday: 8:00 a.m. – 7:00 p.m.
Sunday: 8:00 a.m. – 7:00 p.m.
Monday: 8:00 a.m. – 3:00 p.m.

Dismounting:
Wednesday 5:00 p.m – 10:00 p.m., 10:00 p.m. – midnight only inside Eurogress (no truck loading possible)
Thursday 8:00 a.m. - 4:00 p.m.
The entrance of the stand builders and the dismounting is only permitted after the closing speech from 5:00 p.m. on and only after explicit approval by the organizer.

The construction and dismounting times must be strictly adhered to.

Please note that we do not allow further deliveries, assembly or disassembly during the colloquium. Noncompliance can cause an exclusion from future colloquia!

When choosing a vehicle for the delivery of your exhibition goods, please notice that the Eurogress Aachen is located in an environmental zone / low emission zone since 2016. Please find further information on the environmental zone / low emission zone here:

»Environmental Zone« .

The conference accompanying exhibition is located on the ground and first floors. The approach to the building for the loading and unloading is at ground level. Trucks (without trailer) must not exceed a total weight of 7.5 t. There is neither a turning option nor parking.

For the loading and unloading of exhibition goods / trade fair construction materials – in particular for the transfer to the first floor – there is a forklift (maximum load 1,2 t) with a driver available for a fee. A freight elevator is not available. The order form of Schenker is included in the documents of top Messebau.

Storage of empties / packaging material is not possible at the Eurogress, but can be done by Schenker. Water and compressed air connections are not possible.

The standard design height is 250 cm. Depending on the booth location differing heights are possible after consultation with Mplus Messebau GmbH.

Ground floor: Basalt floor grey
First floor: dark parquet

Please note that a maximum load of 500 kg per square meter must not be exceeded.

When laying new floorings residue-free adhesive tape is to be used. The exhibitor will be charged with created losses.

• All construction plans must be submitted via email until the beginning of September to Mplus Messebau GmbH.
• The booth should mostly feature open, transparent side walls.
• When laying floor tiles bevelled end edges are mandatory.
• Please note that a maximum load of 500 kg per square meter must not be exceeded.

We offer a fully equipped booth through our partner Mplus Messebau. Please find all Information »here«.

Please understand that after the allocation of booth spaces no more wishes of replacement can be considered. For information regarding a liquidation of your contract, please see our general terms and conditions of the exhibition.

You will receive all information and forms of our comissioned service partners / booth constructors in April by email.

Please note that the catering at the Eurogress is exclusively performed by the caterer „lemonpie“:

lemonpie Eventmanagement und Catering GmbH
Ms. Stefanie Silberer
Phone: +49 241 9131261
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Please contact Ms. Silberer directly regarding the catering for your exhibition booth.

The press may enter at the opening day of the exhibition from 5:00pm on.

Please be aware that there may well be filming and finish your stand accordingly in time.

During the conference days (Monday to Wednesday), we assume the parking expenses for the registered booth supervisors and participants. At the Eurogress you will receive a 3-day-valid parking ticket in exchange for your voucher (available at the conference office from Monday afternoon). Please read our displayed parking advice.